A board meeting is a formal gathering that brings together the top executives of an organisation to discuss governance control, oversight and decision-making. The meetings are usually held regularly, such as monthly or quarterly, and could also be ad-hoc to discuss urgent issues.
A well-structured meeting agenda ensures that the boardroom meetings run smoothly and all important issues are discussed in the time allotted. It is crucial to keep minutes of meetings concise and clear so that board members can review them in the future, or pass them to other stakeholders.
The most productive meetings conclude with a plan that includes follow-up actions and tasks for the board during meetings. Boardable’s Minutes Maker allows you to quickly create and publish notes from board meetings to distribute. The Task Manager lets you assign specific tasks to board members. Distribute the minutes as soon as you can, but ideally one week following the next meeting. This will ensure that attendees know their duties and responsibilities.
It’s also crucial to establish a culture of collaboration and respectful communication. Inspire different perspectives and use the communication tools of the board portal to promote active listening.
It’s recommended to have informal meetings regularly outside of the boardroom to foster camaraderie, and to let more natural conversations to occur during formal meetings. This is particularly beneficial when your business has a global presence. You can bring the board into operational locations to observe how things are carried out at the ground. This will help the board become more involved in the business and improve the bottom line.